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Privacy Policy

Effective 25 October 2026. How Galileo Search collects and protects your information.

1. About this policy

Galileo Search Pty Ltd ("Galileo Search", "we", "us", "our") is an Australian AI recruitment and executive search firm based in Sydney, NSW. This Privacy Policy explains how we handle personal information in line with the Australian Privacy Act 1988 (Cth) and the 13 Australian Privacy Principles (APPs).

2. Information we collect

Enquiries and briefs. When you contact us, brief a role or request a meeting through this website, we collect:

  • First name and last name
  • Email address
  • Phone number (optional)
  • Company name (optional)
  • The reason for contact you select (e.g. Permanent hire, General Enquiry)
  • The message you write
  • The page on our site you submitted from
  • Submission timestamp

Candidate registrations and applications. When you register in confidence or apply for a role (through our registration page or a live role page), we collect:

  • First name and last name
  • Email address
  • Phone number (optional)
  • LinkedIn profile URL (optional)
  • Current job title (optional)
  • The role you are applying for, if any
  • Your CV, if you attach one (PDF or Word)
  • The message you write about what you are looking for
  • The page on our site you submitted from

Ad-click reference. If you arrive from one of our ads or a tagged campaign link, the ad click identifier, the campaign tags in the link, the page you landed on and the time of the click are kept in your browser for up to 90 days and sent with any enquiry or registration you choose to submit. Nothing is kept if your browser sends a Do Not Track or Global Privacy Control signal. See section 4 and our Cookie Notice.

We do not ask for sensitive information (as defined by the Privacy Act) through our website forms. A CV or free-text message can contain it, so please leave out anything that is not needed to assess your experience or your enquiry.

3. How we use your information

We use the personal information you provide to:

  • Respond to your enquiry and arrange a brief or a call
  • Scope and run a search you have asked us to run
  • If you are a candidate, assess your experience against current and future roles and contact you about roles that fit. We send your details to a client only for a specific role, and only after you have agreed to be put forward for it.
  • Send you relevant follow-up communications about Galileo Search services
  • Understand how the website is used and which of our ads lead to enquiries
  • Comply with our legal obligations

4. Storage and third parties

Personal information submitted via this website is processed by the following providers:

  • Vercel: hosting infrastructure and form processing (data may be processed in their global network of edge servers).
  • Vercel Analytics: cookie-free measurement of page views and of events such as a form being sent. Events carry the reason or role selected and the page, never your name, contact details, message or CV.
  • Resend: transactional email delivery. Enquiries and candidate registrations, including any CV you attach, are emailed through Resend to our founder's Microsoft 365 mailbox. The website does not store your submission or your CV.
  • Microsoft 365: our email system, where enquiries, registrations and CVs are held once delivered.
  • Google Tag Manager and Google Analytics 4: active on every page. Google Tag Manager loads Google Analytics 4, which measures how visitors use the site. These tags load whether or not your browser sends a Do Not Track or Global Privacy Control signal. See our Cookie Notice for opt-out details.
  • Google Ads tag: active. Records whether a visit from one of our ads led to a hiring enquiry or a candidate registration. It does not load if your browser sends a Do Not Track or Global Privacy Control signal.
  • LinkedIn Insight Tag: active, loaded through Google Tag Manager on every page, whether or not your browser sends a Do Not Track or Global Privacy Control signal. Measures visits from our LinkedIn activity and advertising.

If you arrived from one of our ads, your enquiry or registration email to our team includes the ad-click reference; we may later report to Google, by that reference only, whether the enquiry became a qualified brief or placement. The content of your enquiry or registration, and your CV, are not shared with Google or LinkedIn.

Some of these providers process data outside Australia, including in the United States. We have engaged each provider on industry-standard data processing terms. We do not sell personal information to third parties.

5. Retention

We retain enquiry submissions for up to 24 months after your last interaction, unless you ask us to delete sooner. Candidate registrations and CVs are kept in our email system and candidate records for up to 24 months after our last contact with you, unless you ask us to delete them sooner. Records relating to a paid engagement may be retained longer to meet tax and contractual obligations.

6. Your rights

Under the Australian Privacy Principles you have the right to:

  • Access the personal information we hold about you
  • Ask us to correct inaccurate information
  • Ask us to delete information we no longer need
  • Withdraw consent for marketing communications at any time
  • Lodge a complaint with the Office of the Australian Information Commissioner (OAIC) at oaic.gov.au

To ask for access to the personal information we hold about you (APP 12) or for its correction (APP 13), email info@galileosearch.com.au. We aim to respond within 30 days. If we cannot give access or make a correction, we will tell you why in writing and how to complain.

7. Security

We use industry-standard encryption in transit (TLS) and at rest for personal information stored with our providers. Access to enquiry and candidate records is restricted to authorised Galileo Search personnel.

8. Contact us

For privacy enquiries or to exercise your rights, contact:

Galileo Search Pty Ltd
Level 36, 1 Macquarie Place
Sydney NSW 2000, Australia
info@galileosearch.com.au

9. Changes to this policy

We may update this policy from time to time. The current version is always available at galileosearch.com.au/privacy. Significant changes will be communicated via our website or by email if we hold one for you.